Description

• Provide outstanding service in greeting guests, scheduling meetings, and answering calls
• Proactively assist attorneys in managing their workloads and legal matters
• Facilitate communication between and among attorneys and HBI's corporate and market personnel
• Manage intake of legal matters and communicating status updates while proactively managing important deadlines
• Draft, revise, and proofread agreements, correspondence, and other documents
• Organize and maintain legal records, agreements, and files
• Assist with managing contacts, emails, printing, and mail processing
• Send and track signature pages and original documents
• Process invoices and attorney reimbursements
• Complete other projects and tasks as assigned.

• Education beyond high school, training related to the legal industry, or prior LAA or administrative experience (or a combination of education and experience to meet the requirements of the position)
• Five+ years of experience in a professional services environment
• Proficiency in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, etc.) (advanced Word proficiency preferred, e.g., bookmarks/cross-references, footnotes, formatting, tables, etc.)
• Self-motivated, service-oriented, and eager to learn
• Maintain a high level of discretion and preserve strict confidentiality in handling sensitive information and matters
• Acts in a professional manner, has a strong work ethic, and high level of dependability and accountability in all tasks
• Strong team player, skilled at managing projects and coordinating with others to meet deadlines
• Able to work well under pressure, prioritize tasks, and assist attorneys in prioritizing tasks and deadlines
• Highly organized and able to manage workflow
• Able to take ownership of requests and demonstrate strong problem-solving skills
• Communicate clearly and professionally at all levels and across the organization
• This position is subject to a pre-employment criminal background check. Background check information will be used in a confidential and non-discriminatory manner in accordance with applicable law.