Description

Position Purpose & Scope:

Under the general supervision of the Human Resources Director, the Payroll & Benefits Specialist is responsible for administering and supporting human resources functions related to payroll, benefits, and personnel records. The role ensures pay is processed on time, accurately, and in compliance with government regulations while supporting the unique financial and operational needs of a non-profit environment. Additionally, this position is responsible for analyzing payroll and benefits data, interpreting applicable laws and regulations, and developing recommendations to ensure compliance, efficiency, and alignment with organizational requirements. 

Typical Duties:

Payroll & Financial Integration 

        Implement, maintain, and review payroll processing systems to ensure timely and accurate processing of transactions including salaries, benefits, taxes, and other deductions and advise management on risk and corrective actions. 

        Ensure accurate and timely processing of payroll updates, including new hires, terminations, and changes to pay rates. 

        Manage and audit functional timesheets to meet federal requirements for personnel expense justification. 

        Coordinate with the Finance Department to reconcile payroll data with the general ledger and grant-specific budgets, identify discrepancies, and recommend resolution strategies. 

        Prepare and maintain accurate records and reports of payroll transactions. 

        Identify, evaluate, and implement enhancements to payroll processing software, systems, and procedures. 

        Prepare, process, and submit full cycle payroll for Fiscal Department review, ensuring timely and accurate processing of all transactions, including salaries, benefits, taxes, and deductions.

        Implement corrections identified during the review process prior to payroll finalization.

Benefits Administration & Employee Wellness 

        Ensure the accuracy of all benefit enrollments in the HRIS to provide vendors with accurate eligibility information. 

        Lead open enrollment planning for Health & Welfare Employee benefits and process enrollment, changes, terminations, and COBRA. 

Serve as the primary point of contact for benefits brokers to evaluate plan designs and negotiate annual renewals. 
Develop annual Total Rewards Statements to communicate the full value of the organization’s investment in each employee. 
Responds to benefit and 401(k) inquiries from managers and employees regarding plan provisions, enrollments, and status changes. 
Reviews and tracks monthly benefit billing statements for all benefit plans; identify discrepancies and recommends corrective actions.  

Compliance, Leaves, & Records 

Monitor, interpret, and ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices; advise management on compliance. 
Lead the preparation and timely filing of annual EEO-1 reports and Affordable Care Act (ACA) compliance forms, ensuring regulatory compliance and data accuracy. 
Process and administer all leave-of-absence requests (FMLA, ADA, disability, medical, and personal) and interpret legal implications. 
Facilitate audits by providing records and documentation to auditors and maintain organized retirement plan work files. 
Ensure compliant, accurate, and timely delivery of all IRS and DOL required employee notices. 

HR Operations & System Optimization 

Act as the HRIS "super-user," leading projects to automate paper-based workflows such as leave requests. 
Develop and deliver training sessions for managers and staff on utilizing payroll and benefits self-service portals. 
Conduct periodic compensation benchmarking against non-profit industry standards to ensure competitive salary structures. 
Perform other job-related duties as assigned. 

Requirements

Education & Experience:

Associates degree in HR or related field required; equivalent experience, training, or certification may be substituted for education.  Bachelor’s degree in Human Resources, Business Administration, or related field preferred. 
Two years of experience in HR and/or benefits and payroll administration. 
SHRM-CP or SHRM-SCP preferred. 

Qualifications, Knowledge, Abilities:

Knowledge of Federal and State Employment and Labor laws.
Knowledge of recruitment and selection techniques.
Knowledge of wage and salary administration.
Knowledge of EEO principles.
Knowledge of Agency employee personnel policies. 
Ability to demonstrate proficiency in the use of standard office equipment and computer systems.
Ability to demonstrate proficiency in HRIS and Payroll Software applications.
Ability to demonstrate intermediate verbal and written communications skills with a strong customer service orientation.
Ability to plan and organize work to meet changing priorities and strict deadlines while maintaining confidentiality.
Ability to research, collect, and analyze data to create complete and accurate reports and recommendations.
Ability to demonstrate exceptional organizational and planning skills.
Ability to work collaboratively within a cross departmental review process, incorporating feedback from the Fiscal department while maintaining payroll accuracy and deadlines.
Ability to comply with agency safety and ergonomics policies and practices.

Physical Factors:

        Works in an office setting. Work is primarily sedentary with prolonged periods sitting at a desk on a computer.

        Possess visual capability and digital dexterity to operate a computer and other standard office equipment.

        Make fine visual distinctions upon proofreading written documents and viewing information on a computer screen.

May be subject to various job demands such as high volume of work and tight deadlines.

FLSA Status:    Exempt 

Supervisory: No

Pay Grade Range: $71,867 - $75,000 per annual

Closing Date: Until filled

Hours: Must be able to work full-time, 40.0 hours per week (8.0 hours a day), Monday through Friday. All employees must be able to work additional overtime and weekend hours as required.

Benefits: Cafeteria package for group medical, dental, dependent care reimbursement, and/or out-of-pocket health expenses; 12 holidays; 15 vacation days; 12 health leave days; life insurance; long-term disability insurance; employee assistance program; and 401(k) retirement plan

*Child Action is an Equal Opportunity employer and considers qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status, or any other protected factor under federal, state, or local law.