Description

This role is ideal for an eager HR professional with strong analytical skills, excellent attention to detail, a strong understanding of leave and accommodation laws, and a calm, consultative approach to helping others through sensitive and complex situations. If you are looking for an opportunity to apply your Leave and ADA expertise in a role that supports legally compliant, operationally thoughtful, and employee-centered outcomes, we would be excited to have you join our team. 

NOTE: This position will be in office five (5) days per week. In order to support our 3000+ employees, this position will sit in the below county locations: Aurora two (2) days per week, Centennial two (2) days per week, and Littleton one (1) day per week.

Core hours: Monday through Friday 8:00 AM to 4:30 PM with the flexibility to assist employees with different shifts. 

GENERAL DESCRIPTION OF JOB:
The Leave and ADA Specialist is the single point of contact at Arapahoe County that provides customer services to employees, management teams, and HR Team members regarding all aspects of employee leave and absence management programs. This job administers all leave of absence programs to include sick, FMLA, Military, Personal, Funeral, Jury Duty, etc. and responds to requests for employee accommodations under the American with Disabilities Act.

DUTIES:
Coaches and advises employees, management, and HR team members on leave and accommodation processes, legal requirements, and County policies.

Assesses, adjudicates, and tracks all leave and disability claims in compliance with federal, state, and local regulations.
Administers the full ADA interactive process for employees and applicants, ensuring timely, welldocumented, and compliant evaluation of accommodation requests.

Collaborates closely with Legal, HR Managers/HRBPs, Benefits, Payroll, Risk Management, Mental Health Professionals, and disability carriers to coordinate leave extensions, accommodation considerations, workers’ compensation cases, and fitforduty evaluations.

Reviews and interprets medical certifications and supporting documentation to determine employee eligibility and appropriate designation under FMLA and other statutory leave programs.

Works with Department Directors on nonqualifying FMLA and personal leave requests, ensuring consistent and policyaligned decisions.

Produces, sends, and tracks required leave and accommodation documentation; communicates rights, responsibilities, timelines, and next steps to employees and managers.

Maintains accurate, timely records in the leave and accommodation system, ensuring HRIS data integrity for compliance, reporting, and audit activities.

Supports returntowork and fitnessforduty processes, including coordination of modified duty when appropriate.
Identifies compliance risks and process improvement opportunities within leave and accommodation programs.

Assists with development of training, communication materials, and guidance related to leave and ADA programs.

Performs other jobrelated duties as required, including supporting HR Business Partners and/or Recruiting based on the business needs of the organization.

Requirements

REQUIREMENTS:

Skills, Abilities and Competencies:

Advanced knowledge of laws and regulations pertaining to leaves and disability plans.
Strong administrative and data management skills.
Ability to effectively communicate orally and in writing with all levels of the organization.
Strong computer skills’ proficient in Microsoft Suite including Word, Excel and PowerPoint.
Strong organizational skills and detail oriented.
Ability to support employees with confidentiality and compassion during stressful times.
Ability to provide customer service concerning leave and disability policies, procedures, rules and regulations.
Ability to maintain confidential and sensitive information and safeguard all documents pertaining to confidential information.
Ability to work in a team environment.
 

Behavioral Competencies (these are required for all positions at ACG): 
 
Accountability
Accessibility
Inclusivity
Integrity
 

Education and Experience:  

Bachelor's degree in Human Resources or a related field.
Two or more years of leave and disability administration experience.
An equivalent combination of education and work experience that satisfy the requirements of the job may be sufficient.
 

Pre-Employment Additional Requirements:

Must successfully pass pre-employment testing which includes an acceptable motor vehicle record (MVR) and background check.

WORK ENVIRONMENT:
Work is generally confined to a standard office environment.

PHYSICAL DEMANDS:
Spends 85% of the time sitting and 15% of the time either standing or walking.
Occasionally lifts, carries, pulls or pushes up to 20 lbs.
Occasionally uses cart, dolly, or other equipment to carry in excess of 20 lbs.
Occasionally climbs, stoops, kneels, balances, reaches, crawls and crouches while performing office or work duties.
Verbal and auditory capacity enabling constant interpersonal communication through automated devices, such as telephones, radios, and similar; and in public meetings and personal interactions.
Constant use of eye, hand and finger coordination enabling the use of automated office machinery or equipment.
Visual capacity enabling constant use of computer or other work-related equipment.
Definitions:
Occasionally: Activity exists less than 1/3 of the time.
Frequently: Activity exists between 1/3 and 2/3 of the time.
Constantly: Activity exists more than 2/3 of the time.