Description

Key Responsibilities:

Calendar Management & Daily Operations

• Manage a complex and dynamic calendar (including customer, partner, and international meetings)


• Coordinate 1:1 meetings with managers and employees (subject to approval)


• Schedule meetings with global stakeholders and senior leadership


• Coordinate QBRs (Israel, Enterprise, Channel) including full logistics


• Manage invitations for shared events (e.g., FRS viewing sessions)


• Prioritize tasks and ensure smooth day-to-day flow

Leadership Meetings & Documentation

• Attend weekly leadership meetings (Sundays)


• Take minutes and distribute summaries to relevant stakeholders


• Track action items and follow up on execution


• Plan and execute large-scale meetings (QBRs, Hackathons) end-to-end

Stakeholder & Cross-Functional Coordination

• Work closely with team leaders and department managers


• Act as a POC between leadership and internal/external stakeholders


• Coordinate with global leadership teams (e.g., Adrian and team)

Approvals & Process Management

• Consolidate and route requests for VP approval


• Monitor status of tasks, decisions, and communications


• Maintain documentation and ensure proper communication flow

Budget & Administrative Management

• Manage budgets for events, employee welfare, and holiday gifts


• Work with vendors and handle purchase orders


• Process expenses (Concur, P-Card, business trips)


• Handle operational payments (e.g., parking approvals)

Events, Offsites & Production

• Lead All Hands events (bi-annual) including content, logistics, and suppliers


• Organize leadership offsites (typically annual)


• Coordinate visits from international guests


• Manage sales-related events (QBRs, Hackathons, team events)

Training Coordination

• Coordinate weekly training sessions


• Collect topics from managers and align with presenters


• Manage invites, reminders, and on-site logistics

Travel Management

• Plan and coordinate business travel (flights, hotels, agenda)


• Work with travel vendors (e.g., Amex)


• Prepare materials and ensure readiness

Internal Communication & Employee Experience

• Manage internal communications (email, WhatsApp, office screens)


• Oversee employee milestones (birthdays, life events)


• Lead employee engagement and welfare programs

Including:

Holiday gifts | Life events | Employee family events | Seasonal activities | Company events

Key Interfaces

VP of Sales | Sales Leadership | Team Leaders | Finance | HR | Vendors | Global Stakeholders

Success Metrics

• Effective and accurate calendar management Leadership and satisfaction


• Budget adherence


• High-quality meeting summaries


• Strong internal communication and engagement


• Successful execution of events and initiatives

About CBRE Group, Inc. CBRE Group, Inc. (NYSE: CBRE), a Fortune 500 and S&P 500 company headquartered in Dallas, is the world's largest commercial real estate services and investment firm and a premier provider of critical infrastructure services. The company has more than 155,000 employees serving clients in more than 100 countries. CBRE serves clients through four business segments: Advisory (leasing, sales, debt origination, mortgage servicing, valuations); Building Operations & Experience (facilities management, property management, flex space & experience, critical infrastructure); Project Management (program management, project management, cost consulting); Real Estate Investments (investment management, development). Please visit our website at www.cbre.com.