Description

Bonita National HOA is seeking an Accounts Payable Specialist! Qualified candidates will thrive in a hospitality environment and be highly focused on providing superior service.

Accounts Payable Specialist/Accounting Assistant, Full-time, On-site

Summary

Bonita National Golf & Country Club, located in Bonita Springs, Florida, is currently seeking an enthusiastic, dependable, and detail-oriented Accounts Payable Specialist to join our finance team. This role is an integral part of the daily operations and the month-end close process. The ideal candidate will be self-starting with strong organizational and analytical skills, able to work both independently and in a group setting.

Position Impact
This role ensures the financial accuracy and operational continuity of the club by maintaining strong vendor relationships, reliable payment processes, and sound financial controls. The Accounts Payable Specialist plays a key role in supporting the high standards expected within a private golf community.

Key Responsibilities
Accounts Payable Processing
• Process vendor invoices through club-specific accounting software (Northstar)
• Upload, code, and route invoices through a third-party invoice management and check processing system
• Ensure proper general ledger coding by department heads according to the budget
• Track and record ACH payments
• Prepare and review weekly payment batches (checks, ACH, wires) via third-party processor
• Monitor AP aging and ensure timely vendor payments

Vendor & Third-Party Coordination
• Serve as primary liaison between the club and third-party invoice/check processing provider and vendors
• Review payment reports and confirm accuracy before release
• Reconcile vendor statements and resolve discrepancies
• Maintain updated vendor files, including W-9s, insurance certificates, and payment instructions
• Assist with 1099 reporting and year-end vendor compliance

Financial Controls & Reporting
• Support month-end closing by reconciling AP subledger to the general ledger
• Assist with accrual entries for unpaid invoices
• Maintain organized digital invoice records in compliance with audit standards
• Ensure adherence to club purchasing policies and approval workflows
• Support internal and external audits

Qualifications
• Associate's degree in Accounting, Finance, or a related field preferred, but relevant experience will be considered in lieu of formal education
• 5-8 years of accounts payable or bookkeeping experience (country club, hospitality, HOA, or property management experience preferred)
• Experience working with club-specific accounting software (Jonas, Northstar, ClubEssentials, etc.) a plus, but not necessary
• Experience using third-party invoice automation or outsourced check processing platforms
• Strong proficiency in Microsoft Excel
• Exceptional attention to detail and organizational skills
• Ability to manage confidential financial information with discretion
• Strong communication skills for coordinating with department heads and external vendors

Preferred Experience
• Multi-department accounting (golf operations, F&B, facilities, events)
• High-volume invoice environments
• Knowledge of hospitality inventory and POS integrations
• Experience improving AP workflow efficiency or implementing automation

Work Environment
• On-site administrative office within a private member community
• Seasonal volume fluctuations aligned with golf season and events
• Collaborative environment supporting department managers and senior leadership

Compensation & Benefits
• Competitive salary based on experience
• Comprehensive health benefits
• Paid time off and holidays
• 401(k) plan eligibility
• Golf privileges (per club policy)