Description

We’re seeking a creative and detail-oriented Marketing and Proposal Coordinator to join our team. This role supports business development efforts by producing compelling proposals, marketing materials, and digital content that showcase our expertise in energy efficiency, commissioning, and sustainable design.

Requirements

How You Will Contribute

Set up proposals for new construction and existing building energy efficiency and sustainability services.
Coordinate and produce RFP responses, qualifications packages, promotional materials, leave-behinds, and interview presentations.
Write, edit, and research content for proposals, project sheets, and marketing collateral
Track leads and opportunities using our project management software
Support the organization of participation in industry, events, and award submissions
Coordinate and prepare social media content to highlight company projects, culture, and expertise
Maintain and update website content to ensure accuracy, relevance, and alignment with company messaging.
Oversee production and inventory of marketing materials, collateral, and branded merchandise.
Support technical staff in preparing and refining client presentations 
Coordinate lunch and learns, AIA Continuing Education efforts, and other client outreach.
Maintain and renew supplier registrations and company certifications.
Create and maintain proposal graphics and templates using Adobe Creative Suite and Google Workspace.

Your Expertise 

Degree in business, marketing, graphic design, or communications
Proposal writing skills and graphic design experience
Proficiency with Microsoft Office products and Google Suite (specifically Docs, Sheets, and Slides)
Proficiency with Adobe Creative Suite (including InDesign, Photoshop, and Illustrator)
Familiarity with Chat GPT and Gemini 
Familiarity with Bluebeam is a plus
Curious and actively seek answers to questions
Strong attention to detail
Self-motivated, creative, and driven to do well at any task
Ability to tackle multiple tasks, prioritize tasks within individual workload, and adhere to deadlines
Effective verbal and written communication skills
Appreciates a collaborative work environment  
An ideal candidate has knowledge of the commercial real estate development industry, and the architecture and engineering field, along with experience with A/E/C industry RFP’s and RFQ’s