Description
About KY FIRST Robotics
KY FIRST Robotics is the Kentucky program delivery organization for FIRST, supporting student robotics teams across the Commonwealth through events, grants, partnerships, and coach support. Our work focuses on expanding access to hands-on engineering experiences that prepare students for future careers in advanced manufacturing, technology, and innovation.
Position Summary
The Part-Time Nonprofit Bookkeeper is responsible for maintaining accurate, timely, and well-documented financial records for KY FIRST Robotics and its affiliated team accounts. This role supports monthly reconciliation, transaction coding, grant tracking, financial reporting, and account oversight to ensure sound financial management and strong board governance.
This is a remote, part-time role with consistent monthly deadlines and collaboration with organizational leadership.
Key Responsibilities
Financial Management & Reconciliation
Reconcile all KY FIRST Robotics and team bank accounts to bank statements on a monthly basis
Ensure receipts and supporting documentation are uploaded and properly attached each month
Accurately categorize transactions in QuickBooks Online using classes, projects, and tags
Monitor accounts receivable and accounts payable, and flag outstanding items
Grant & Restricted Fund Tracking
Prepare monthly financial reports, including budget vs. actual, as requested
Support leadership and the board with financial status updates
Maintain organized records to support audit readiness
Support the setup and maintenance of team bank accounts
Reporting Structure
This position reports to the Executive Director and Board Treasurer and supports board-level financial review.
Qualifications:
- Associate degree in accounting, finance, or related field required; bachelor’s degree in accounting, finance, nonprofit management, business, or a related field preferred
- Experience with nonprofit bookkeeping or accounting, including grant tracking and restricted funds
- Proficiency with QuickBooks Online required
- Demonstrated ability to reconcile multiple accounts and manage recurring monthly financial processes
- Strong attention to detail and commitment to accurate, well-documented financial records
- Ability to prepare and interpret financial reports, including budget vs. actual reporting
- Experience supporting audit readiness, board reporting, or multi-entity financial oversight preferred
- Comfortable working independently, managing deadlines, and communicating financial information clearly to non-financial stakeholders
Requirements
- Ability to work remotely with reliable internet access and secure handling of financial information
- Availability to complete monthly reconciliation and reporting within established timelines
- Some availability between 8:00 a.m. and 12:00 p.m. Eastern on weekdays for standing check-ins or coordination with leadership
- Ability to maintain organized digital records and documentation for multiple accounts and teams
- Commitment to confidentiality and responsible financial stewardship
- Ability to learn and follow established financial procedures while identifying opportunities to improve efficiency
- Capacity to manage multiple priorities with minimal supervision and communicate proactively about questions or concerns
