Description

Job Description:

Interviews: Generally, first interviews will be scheduled within two weeks after the application deadline. May take longer, depending on the number of applications.

Who we are

Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public.

We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work, lived experience, and education, plus any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission. 

Benefits to you

• We pay 95% to 99% of medical insurance premiums for full-time employees [OR up to 99% of medical insurance premiums for part-time employees], including mental health coverage.
• The hourly equivalent for this position is $69.48 - $107.78.  [OR The annual salary for this position is $144,513 - $224,180.]
• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
• OJD will pay you a 5% allowance for bilingual skills (including ASL) if you can pass a skills test and are assigned to use those skills on the job!
• Salary offers are made with consideration of the candidate’s education and experience.
• Assistance with relocation costs may be available.

Location Highlights

The Judicial District is located in the southwest corner of Oregon and includes Coos and Curry counties. This region offers a variety of climates, stunning ocean views, and abundant opportunities for outdoor recreation such as hiking, boating, biking, and fishing. The courthouses are located in the cities of Coquille and Gold Beach.

Coos County is made up of the communities of Lakeside, North Bend, Coos Bay, Coquille, Myrtle Point, Powers, and Bandon. Curry County includes the communities of Langlois, Port Orford, Gold Beach, and Brookings.

Coquille, Oregon is the county seat in Coos County situated along the Coquille River. The area is known for its rich history, beautiful landscapes, and friendly community. The area got its name from the Coquille Native Americans that inhabited the area prior to the 1800’s. Coquille is 22 miles from the Oregon Coast and to the south is Myrtle Point and to the north is Coos Bay (Coos County’s largest city).

Gold Beach, Oregon  is the county seat in Curry County and located on scenic Highway 101, tucked in between the Pacific Ocean, the Rogue River, and the Siskiyou Mountains. Incorporated in 1853 as Ellensburg, then renamed Gold Beach in 1890 due to the amount of gold found near the mouth of the Rogue River, the city is the perfect blend of solitude and adventure. 34 miles from the Oregon-California border, Gold Beach is full of adventure from the windswept ocean, wild and racing Rogue River, to the temperate rain forest inland. To the south of Gold Beach is Brookings, Curry Counties largest city.

Position Highlights

The Trial Court Administrator supports the goals of six trial court judges in Coos and Curry County with four judges located in Coos County and two judges located in Curry County. The 15th Judicial District has 44 total staff with 34 staff located in Coos County and 10 staff located in Curry County.

OJD and the judges of the 15th Judicial District are looking for an experienced leader as their next Trial Court Administrator (TCA) (Trial Court Administrator 3) for the Coos County Circuit Court in Coquille, Oregon, and the Curry County Circuit Court in Gold Beach, Oregon. The TCA reports to the Presiding Judge and has administrative authority for all aspects of personnel, revenue, information technology, capital asset management, and court operations.

In this role, you are responsible for all non-judicial court-related services mandated by Oregon Revised Statutes, OJD’s rules and policies, and the district’s Supplementary Local Trial Court Rules. You will manage all operations and support programs of these courts. You will plan, develop, and implement short- and long-range policies, programs, and organizational changes. You are an integral link between the courts and the Office of the State Court Administrator, local bar, adult community corrections, juvenile department, various elected officials, local law enforcement, various civil organizations, county maintenance departments, the public, and the media. You will also liaise with community and statewide partners to advocate for programs, projects, and legislative actions. As statutory custodian of the record, you keep the court’s records, files, books, and papers.

Additionally, you will ensure that court staff have the training and support they need, the resources to do their work, and a positive working environment in which teamwork and cooperation encourage them to be their best professional selves. 

Our Ideal Candidate

Your competence, reliability, and eagerness to collaborate will help you manage employees, budgets, court facilities, and any special projects that arise while managing the courts. The courts need someone with exceptional managerial and supervisory skills who has applied best practices in a similarly sized organization. We need a leader who makes reasonable and informed decisions, someone who has experience building relationships among staff, stakeholders, and community partners. As the Trial Court Administrator, you will make difficult decisions that are best for the organization as a whole and consider the bigger picture when making those decisions.

Knowledge of court processes, governmental budgeting, and legal research/analysis is helpful because we are subject to yearly legislative changes that need to be implemented; these changes may be at the local or statewide level and involve our business processes and procedures, policies, and rules.       

We are looking for someone who can effectively communicate orally and in writing and who is comfortable making presentations, interacting with the media, testifying in front of governmental committees, leading or serving on numerous intergovernmental committees, and facilitating meetings. We are also looking for someone who is skilled and knowledgeable about working in a digital environment and is comfortable using a variety of computer programs.

Instructions for REQUIRED Cover Letter and Work History/Resume

Your cover letter and work history/resume should demonstrate how you meet the Minimum Qualifications, the Special Qualifications, and the Requested Skills and Attributes, which are listed below.

Cover Letter (REQUIRED)

• Attach your cover letter (not to exceed two pages) in the Resume / CV / Cover Letter section of the application.  Your cover letter and filename should include your name.
• In the body of your cover letter, please include responses to all Requested Skills and Attributes listed below.
• Address the cover letter “To the Hiring Manager.”
• Do not use a generic cover letter; please personalize your cover letter for this position. We read every letter.
• Prepare your cover letter before starting your Workday application.

Work History/Resume (REQUIRED)

• Attach your updated resume to the Resume / CV / Cover Letter section of the application. Your resume and filename should include your name.

OR 

• Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.

Failure to follow these instructions may result in rejection of your application. All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.

Minimum Qualifications

(These must be evident in your resume or work history.)

The qualified applicant must have a bachelor’s degree in public or business administration, management, social services, human resources, criminal justice, or a related field.

AND

Four (4) years of professional work in business, public, or court administration, or a related field, of which two (2) years must have been in a court administration leadership role.

OR

Any combination of education and experience equivalent to eight (8) years of experience that typically supports the knowledge, skills, and abilities for the position.

Note: A juris doctorate degree from an accredited law school, or an advanced degree in court administration, management, business or public administration, or a closely related field may substitute for up to two years of the required work experience.

Special Qualifications

(These must be verifiable.)

None.

Requested Skills and Attributes

(These must be addressed in your cover letter.)

• Recent experience managing an organization of similar complexity.
• Experience recruiting, hiring/recommending hiring, training, supervising, assigning/reviewing work, tracking/measuring/managing performance, investigating and responding to employees’ concerns and grievances, and implementing disciplinary actions—up to and including terminations.
• Experience planning, preparing, developing, and controlling a budget.
• Experience developing and maintaining professional relationships with the public, the media, and a variety of stakeholders.
• Experience fostering cooperative working relationships among staff and management.
• Experience developing and implementing policies, goals, objectives, and priorities in collaboration with others.
• Knowledge of, and experience with, court operations and both the administrative and judicial functions of a court is preferred but not required.

Working Conditions

• This is a full-time position, and the work schedule is 8:00 a.m. to 5:00 p.m., Monday through Friday. This position is FLSA-exempt and ineligible for overtime compensation for hours worked in excess of 40 hours per week.
• Due to workload volume and scheduled meetings, work is periodically required during the lunch hour and after-hours.
• Considerable travel is required between the two courthouses in this judicial district (148 miles round trip). Occasional workday travel and overnight travel are required, including regular attendance at meetings throughout Oregon. Travel in inclement weather may be required.
• The high-volume, fast-paced courts and the operational environments work under statutory, policy, and other required timelines that require numerous quick decisions. Timely responses may require short turnaround times, and the issues to be addressed are often complex.
• Frequent contact with people from diverse backgrounds, with different levels of experience and knowledge, and who may be angry, confused, or experiencing trauma.
• The following office equipment may be used: phones (e.g., VoIP, smart, or satellite), OJD-assigned computers with multiple monitors, calculator, fax machine, copier, and scanner. 

ADDITIONAL INFORMATION
Criminal Background Check
You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.

Reference Checks

By submitting your application to OJD, you consent to reference checks about your qualifications, your workplace performance, and your work product.

United States Employment Eligibility
OJD does not offer visa sponsorships. Within three days of hire, you will be required to complete the U.S. Department of Homeland Security's I-9 form confirming authorization to work in the United States. OJD will use E-Verify to confirm that you are authorized to work in the United States.

Future Vacancies
Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.

Age-Based Discrimination

OJD does not request or require your age, date of birth, or attendance or graduation dates from an educational institution during the application process.

Veterans’ or Oregon National Guard Preference
Eligible veterans and current or former servicemembers with the Oregon National Guard who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans and current or former servicemembers with the Oregon National Guard must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility. The action item, asking for documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities Veterans, Disabled Veterans & State Servicemembers web page for additional details, information, and resources.

Conduct Expectations
Because of OJD's role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.

Pay Equity
As an employer, OJD complies with Oregon’s pay equity law. Salary offers are made with consideration of the candidate’s education and experience. For more information on pay equity, click here.

Employee Benefits
Click here to access information specific to OJD employee benefits.

Public Service Loan Forgiveness

OJD is an eligible employer for the Public Service Loan Forgiveness program. To learn more about this program, and how to qualify, please click here.

Questions and Support

• If you require an alternate format to complete the application process, call 503-986-5930, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed.
• Workday related information and resources are available here.
• For questions about a specific OJD job posting, call 503-986-5930 or email ojd.hrsd@ojd.state.or.us.

The Oregon Judicial Department embraces equal opportunity and affirmative action. We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.