Description

Salary $60,000.00 - $65,000.00 Annually
Location Dallas, NC
Job Type Full-Time Regular Staff
Job Number 2022-00715
Division Finance and Operations
Department Accounting Services
Opening Date 03/23/2026

SUMMARY

Open until filled

Reporting to the Controller, manages and oversees Accounts Payable, Payroll, and cash management functions for the College, ensuring accuracy, timeliness, and compliance with state, county, and institutional requirements. Responsible for cash monitoring, reconciliations, construction accounting, and regulatory reporting. Provide leadership, process improvement, and cross-functional support to ensure strong internal controls and efficient financial operations. Assist the Controller with financial reporting, audit support, and year-end activities.

DUTIES AND RESPONSIBILITIES

Leadership & Oversight

1. Supervise Accounts Payable and Payroll staff, ensuring accurate and timely processing of disbursements, payroll, and related general ledger activity.
2. Provide training, cross-training, and performance management for direct reports, including timesheet and leave approval and performance evaluations.
3. Promote a forward-thinking, continuous improvement mindset by proactively identifying inefficiencies, implementing process enhancements, and leveraging systems and tools to improve accuracy, timeliness, and overall service delivery.

Cash Management & Reconciliations

1. Monitor daily cash activity and proactively manage negative cash balances.
2. Reconcile all bank accounts monthly, including daily cash receipts reconciliation and resolution of discrepancies.
3. Prepare and submit monthly State Cash Certification requests.
4. Ensure all cash-related discrepancies are identified and resolved timely in accordance with internal control standards.

Accounts Payable, Payroll & Compliance

1. Ensure timely and accurate payments to employees, vendors, and other stakeholders.
2. Prepare and file monthly sales and use tax reports with the North Carolina Department of Revenue.
3. Reconcile monthly PCARD activity to statements and the general ledger, ensuring proper allocation and documentation.
4. Oversee annual 1099 reporting and submission.
5. Complete annual escheat reporting in compliance with state requirements.

Construction & Specialized Accounting

1. Manage construction accounting activities, including: tracking and reconciling project costs, maintain and update Interscope, prepare reimbursement requests and drawdowns.
2. Perform in-depth research and analysis of discrepancies related to construction accounting, including variances in project costs, funding, and reimbursements; identify root causes, implement corrective actions, and ensure accurate financial reporting and compliance.
3. Oversee monthly internal sales reimbursements and related reconciliations.

General Ledger & Reporting

1. Perform and review general ledger reconciliations and journal entries as needed.
2. Assist with preparation of financial reports and required submissions to the NC Community College System Office.
3. Cross-train on 112 reporting and provide backup support as needed.

Year-End & Audit Support

1. Assist with year-end close, including general ledger review, reconciliations, and supporting schedules.
2. Support preparation of financial statements, ACFR worksheets, footnotes, and MD&A.
3. Prepare and provide audit support documentation to the Controller, ensuring accuracy, completeness, and timely delivery of requested information.

Process Improvement & Documentation

1. Develop, update, and maintain procedures in the College's policy system to ensure continuity and compliance.
2. Identify opportunities to strengthen internal controls and improve operational efficiency.

Professional Responsibilities

1. Maintain a high standard of professionalism in representing the College including confidentiality in all aspects of the position's responsibilities and adherence to policies, procedures, and other established guidelines. Adhere to professional accountability and accept responsibility for managing situations and problems. Work cooperatively with team members and colleagues, contributing positively and constructively to the achievement of team and College objectives and provide a high level of service to customers by establishing and maintaining effective working relationships and partnerships.
2. Perform other duties as assigned.

MINIMUM EDUCATION QUALIFICATIONS

• Bachelor's degree in accounting or related field from a regionally accredited institution required.
• CPA or progress toward CPA preferred.

MINIMUM EXPERIENCE QUALIFICATIONS

• Minimum of 5-7 years of progressive accounting experience required, including accounts payable, payroll, and general ledger accounting.
• Experience with financial reporting, compliance, or regulatory reporting preferred.
• Experience with construction accounting or grant/drawdown processes preferred.
• Experience using spreadsheet software (Excel) and financial systems required; experience with Colleague preferred.
• Supervisory experience or demonstrated leadership of processes/projects required.

PHYSICAL REQUIREMENTS

• Generally, works in a traditional climate-controlled office environment and requires the ability to sit for extended periods.
• Some walking, standing, and bending required, and the ability to lift and maneuver items weighing up to 25 pounds.
• Work environment can be stressful at times in dealing with a wide variety of challenges and deadlines.
• In addition to regular office hours, position sometimes requires overtime and/or evening hours.

BENEFITS

Gaston College provides a comprehensive, affordable insurance and benefits program. We are continuously investigating new benefit offerings that are responsive to the needs of our regular** employees.

• State Health Plan
• Dental Insurance
• Vision Insurance
• Health Care and Dependent Care Flexible Spending Accounts
• Employee Assistance Program
• Additional Supplemental Insurances
• NC State Retirement Plan
• Supplemental Retirement Plans
• Disability Benefits, Long- and Short-Term
• Longevity Pay
• State Employees' Credit Union Eligibility
• Leave (Vacation, Sick, FMLA, Civil and Military, Child/Student Involvement, Education, and Voluntary Shared)
• Paid Holidays
• Educational Advancement Compensation
• Tuition Assistance
• Employee Discount Program
• Benefits Overview Booklet

**Please note: Temporary (part-time) employees do not earn benefits.

Salary/Compensation: $60,000 - $65,000 per year