Description
ULS Fiscal Specialist
ULS Centralized Services - Pennsylvania-Pittsburgh - (25006818)
The ULS Fiscal Specialist provides fiscal and administrative support to the University Library System's (ULS) Centralized Services and reports to the ULS Director of Budget & Facilities. The Incumbent is responsible for preparing, monitoring and reconciling purchasing and fiscal transactions utilizing Pitt's systems including Panther Express, PRISM, CONCUR, ALMA, and Fiscal Panther. Incumbent will be responsible for online cash reporting for the ULS, helps make travel arrangements for 160+ ULS faculty and staff, and inputs CONCUR reports for all ULS travel. Position inputs CONCUR reports for all OneCard Purchases for all units within the ULS. Position will be the primary person responsible for all non-computer purchasing for the University Library System, including forms and paperwork for contract submissions and works with the ULS Pitt Open Library Publishing and Purchasing (POLP) for online journal contracts, responsible for all POLP journal invoicing. Incumbent reviews the ULS student worker payroll registers for accuracy, resolve any issues that may arise to ensure accurate and timely payment of student wages and update student FY use spreadsheet. Incumbent will be back-up for Acquisitions Invoice Payment as well as other financial needed. Shares in the staffing of the Administrative Services Desk and establishes a welcoming and inclusive atmosphere while providing assistance to guests. Will work with Director of Budget & Facilities on special projects in the ULS and other duties as assigned. Must be able to work independently, prioritize work, and handle multiple tasks simultaneously. Requires a minimum of 2 years job experience related to accounting or financial reporting and an ability to work effectively with a wide range of individuals and constituencies in a diverse community. Experience utilizing Pitt's financial and purchasing systems, preferred. The tasks and responsibilities for the ULS Fiscal Specialist must be performed on-site and in person; this position is not eligible for a flexible work arrangement or remote work.
Job Summary
Creates, monitors, analyzes, and reconciles budgets and purchasing services. Processes and reconciles financial transactions; prepares disbursement requests and financial reports. Resolves transactions issues. Collaborates to resolve transfer issues, test new transfer processes, and resolve complex payment issues.
Essential Functions
Online cash reporting, making travel arrangements, supply purchasing both online and by university OneCard credit card, backup for payment approval in library ILS system, clear university levels, spreadsheet and word processing duties, operate general office equipment, Teams/Zoom, etc.
Physical Effort
This is a sedentary position with most work done on a computer. However, the position must be able to move around the building and campus as needed. There may be some light lifting up to 30 pounds needed.
Assignment Category: Full-time regular
Job Classification: Staff.Fiscal Specialist II
Job Family: Finance & Procurement
Job Sub Family: Financial Planning & Analysis
Campus: Pittsburgh
Minimum Education Level Required: Bachelor's Degree
Minimum Years of Experience Required: 2
Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.
Work Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m.
Work Arrangement: On-Campus: Teams that work on campus, in an office, or in a lab.
Hiring Range: $43,894 to $53,711 annual
Relocation_Offered: No
Visa Sponsorship Provided: No
Background Check: For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances: Not Applicable
Required Documents: Resume, Cover Letter
Optional Documents: Not Applicable
PI280565254