Description

C2AE

Job Title Project Administrator

Discipline Project Administration

Job Type

Location Syracuse - Syracuse, NY 13204 US (Primary)

Job Description

Project Administrator

Location: Syracuse, NY

Salary Range: $40,000 - 78,600 (depending on experience)

What does it take to be successful at C2AE as a Project Administrator?

• Organized and meticulous about details.
• Ability to be flexible with a variety of day-to-day tasks.
• Highly collaborative and team oriented.
• Someone who has the ability to influence and empower others to work towards a common goal.

The primary role of the Project Administrator is to provide administrative support for project managers and technical professionals on engineering and architecture projects.

Essential Skills & Abilities

• Ability to organize and triage priorities based the scope of work and project deadlines.
• Proficient in the use of Microsoft Office software and Microsoft Business Essentials communication tools.
• Ability to learn and navigate through numerous databases.
• Skilled in effective written and verbal communication.
• Ability to produce accurate detailed documents.
• Demonstrate experience in collaborating with others.
• Able to independently follow established administrative standards and procedures.
• Skilled in coordinating schedules and setting up meetings and appointments.
• Willingness to learn the process for Engineer Joint Contract Document Committee (EJCDC) and American Institute of Architect (AIA) contract documents.

Technical Administrative Support (65%)

• Assist Project Managers in the management of engineering and architecture projects, including but not limited to:
• Preparing proposals
• Managing EJCDC and AIA contract documents
• Construction administration support
• Facilitating project invoicing and collections
• Closing out of projects
• Management of project information in project management/accounting database (Deltek VantagePoint), including data entry and report generation.
• Assist engineers and architects in the development of technical engineering studies and reports and specifications.

General Administrative Support (25%)

• Assists all other departments/disciplines as necessary to ensure the C2AE teams are supported effectively; this may include but not limited to:
• Assist technical professionals in arranging subscriptions, conferences, and other professional development endeavors.
• Complete special projects as assigned by Project Managers.
• Participate in the reception of visitors during others' breaks, lunches, and absences.
• Scheduling of meetings and site visits for and by technical professionals.

Education/Experience Qualifications

• High School Diploma or equivalent required.
• 5+ years of experience in an administrative assistant role desired.
• Work experience in construction administration, consulting, or design firm preferred.
• Associate's degree desired.

Benefits

We support our employees holistically. That's why we offer a robust health and wellness package, flexible schedules, and an open-door culture. Our benefits include:

• Competitive compensation
• A collaborative and professional environment
• Work-life purpose and fulfillment
• Health, dental, and vision insurance and flex-spending accounts
• 401(K) retirement plan options with up to a 4% company match

PI278953439