Villanova University
Villanova, Pennsylvania, United States
(on-site)
Posted
9 days ago
Job Function
Other
Description
Villanova University
Programming Coordinator - Fitness & Recreation
Posting Details
Do you have questions about the application process? If so, please refer to the Applicant FAQ's.
Posting Details (Default Section)
| Posting Number: | 20260026S |
|---|---|
| Position Title: | Programming Coordinator - Fitness & Recreation |
| Position Type: | Staff |
| Location: | Villanova, PA |
| Recruitment Type: | Internal/External Applicants |
| Work Schedule: | full-time/12-months |
| Avg Hours Week | |
| Department: | 775-Athl - Intramurals |
| Position Summary: | Why work at Villanova?
The Programming Coordinator Fitness and Recreation collaborates with Athletics colleagues and campus partners to deliver high-quality personal training, group fitness, and recreation programming that serves a diverse University community. The Coordinator supports the day-to-day coordination, staffing, and delivery of fitness and recreation programs at the Dixon Center and across University facilities, including expanded offerings on the Cabrini Campus. Villanova's fitness programming includes 40+ weekly group fitness classes and a personal training service model supported by professional staff and part-time instructors. The Coordinator works closely with the Office of Health Promotion, the Office of Student Involvement, and Human Resources to assist with campus-wide fitness and wellness initiatives, while also representing the department at key community engagement events such as Orientation, Student Activities Fairs, and wellness-focused campus programs. This role ensures programs are well-organized, safe, welcoming, and aligned with departmental standards while fostering community engagement and supporting facility-based operations. Titles of Positions Supervised • Personal Trainers • Group Fitness Instructors Villanova is a Catholic university sponsored by the Augustinian order. Diversity and inclusion have been, and will continue to be an integral component of Villanova University's mission. The University is an Equal Opportunity/ Affirmative Action employer and seeks candidates who understand, respect and can contribute to the University's mission and values. |
| Duties and Responsibilities: | Fitness and Recreational Program Coordination • Coordinate and implement personal training and group fitness programs in alignment with departmental goals. • Develop semester‑based group fitness class schedules (40+ classes per week). • Conduct intake meetings and registration processes for new personal training clients. • Manage program enrollment, participation tracking, and registration using recreation management software. • Support the ongoing evaluation and enhancement of fitness programming, including class audits, feedback review, and community input. • Assist with the development and implementation of fitness and recreation programming on the Cabrini Campus. Community Engagement & Partnerships • Collaborate with campus partners—including Health Promotion, OSI, Human Resources, and Athletics—to support coordinated wellness and fitness initiatives. • Assist with outreach, event representation, and promotional activities for department programs. • Participate in campus events such as Orientation, Student Activities Fairs, Parents Resource Fairs, and RA Resource Fairs. • Support communication and marketing efforts that increase community awareness and participation. Financial & Program Performance Support • Track participation, enrollment, and program usage to support financial and operational planning. • Assist with collecting survey data, preparing reports, and documenting program performance. • Provide data-informed recommendations that support program improvement and sustainability. Personnel Coordination • Support the recruitment, scheduling, training, and coordination of 5+ Personal Trainers and 20+ Group Fitness Instructors across Villanova and Cabrini. • Assist with payroll processing and timekeeping accuracy. • Provide coaching and mentorship to staff to ensure service quality, safety, and professional conduct. •Conduct regular class audits and provide feedback to instructors. Operational Support • Provide on‑site coordination for fitness programming, special events, and facility rentals. • Coordinate facility usage and staffing coverage as needed. • Report custodial, maintenance, or safety issues to appropriate personnel. • Enforce University and departmental policies and procedures. |
| Minimum Qualifications: | Formal Education • Bachelor's Degree required, preferably in Recreation Management, Sports Management, or a related field. • Certification in First Aid, CPR, and AED required (or obtained within a specified period after hire). Work Experience • 02 years of experience in fitness programming, campus recreation, athletics, wellness, or a related field. • Relevant student employment, internships, or graduate assistantships may count toward experience. • Experience working in a customer-facing, student-facing, or community-based fitness or recreation environment. Work Skills (e.g., written and verbal communication skills) • Strong organizational, interpersonal, and communication skills. • Ability to manage multiple priorities, maintain attention to detail, and work effectively with diverse groups. • Ability to collaborate with others and coordinate work across teams. Specific Job Knowledge (e.g., knowledge of principles and procedures related to field and area) • Demonstrated interest in fitness and recreation as part of wellness, belonging, and student success. • Basic knowledge of risk management principles in fitness and recreation environments. Equipment Knowledge • Proficiency with Microsoft Office and other standard computer applications. • Familiarity with a variety of fitness and recreation equipment. Other: • Morning, evening, and weekend hours required based on program schedules. |
| Preferred Qualifications: | Formal Education
Work Experience
|
| Physical Requirements and/or Unusual Work Hours: | Working Conditions/Environment: (conditions, if known, which may impact the incumbent working in this position)
|
| Special Message to Applicants: | This position will be available starting June 2026. |
| Posting Date: | 02/10/2026 |
| Closing Date (11:59pm ET): | |
| Salary Posting Information: | This position falls within salaried grade 12 and the range for this position is $47,500-56,900. The final salary will be determined with consideration of several factors including the selected candidate's qualifications, department budget availability, market data, and internal equity. |
| Salary Band: | 12 |
| Job Classification: | exempt |
References Needed
References Needed
| Minimum Number of References Needed | 3 |
|---|---|
| Maximum Number of References Needed | 3 |
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * How did you first hear of this employment opportunity?
- Indeed.com
- Higheredjobs.com
- Glassdoor
- Chronicle Vitae
- Academic Keys
- PA CareerLink/JobGateway
- Professional Affiliation/Trade Website
- Diversity Association/Publication Website
- Advertisement in Academic or Professional Publication
- Referred by a current employee
- Referred by a friend, family member, or former employee
- Heard about it at a conference or career fair
- Browsing the Villanova website
- Cabrini University employee
- Other
- * If your answer to the above question is "Other", please specify the source below. If this question does not apply to you, enter N/A.
(Open Ended Question)
- * An individual associated with a prospective student-athlete is defined as:•Any person who maintains or directs others to maintain contact with a prospective student-athlete, the prospective student-athlete's parents or legal guardians, or the prospective student-athlete's coach; and•Such contact is directly/indirectly related to the prospective student-athlete's athletics skills/abilities or for recruitment/enrollment at VU.Examples of individuals associated with a prospect could be any of, but not limited to, the following:• Parents/Legal Guardians • Coaches (high school, college, club) • Personal/Skills Trainers• Relatives • Strength Coach • AdvisorsConsistent with the above definition for what constitutes associated, are you associated with any:•Basketball (men's or women's) prospective student-athletes (grades 9-12) or their parents, relatives or coaches? Y N
- Yes
- No
- * An individual associated with a prospective student-athlete is defined as:•Any person who maintains or directs others to maintain contact with a prospective student-athlete, the prospective student-athlete's parents or legal guardians, or the prospective student-athlete's coach; and•Such contact is directly/indirectly related to the prospective student-athlete's athletics skills/abilities or for recruitment/enrollment at VU.Examples of individuals associated with a prospect could be any of, but not limited to, the following:• Parents/Legal Guardians • Coaches (high school, college, club) • Personal/Skills Trainers• Relatives • Strength Coach • AdvisorsConsistent with the above definition for what constitutes associated, are you associated with any:•Current VU basketball (men's or women's) student-athletes? Y N
- Yes
- No
Documents needed to complete your application:
Required Documents
- Resume / Curriculum Vitae
- Cover Letter / Letter of Interest
- Other Document
PI282279291
Job ID: 82479621