Description

Posting Details

Position Information Position Number003837Position TitleProgram Coordinator, College of Medicine (COM) Student Affairs - 003837DivisionCollege of MedicineDepartment710840 - Student Affairs COMMinimum QualificationsHigh school diploma or equivalent and five years of related administrative/secretarial/clerical experience. An equivalent combination of education and experience may be considered.
Excellent written and oral communication skills are required.Preferred QualificationsExperience in a higher education setting is preferred.Job Description SummaryThe University of South Alabama's College of Medicine (COM) is seeking to hire a Program Coordinator, COM Student Affairs. Interested candidates should apply to be considered. Essential Functions These are the job duties required of the position.Essential Functions

• Supports the OSA Associate and Assistant Deans and the department directors and staff, including but not limited to Whiddon COM Registrar, Whiddon COM Financial Aid, and Accounting.
• Serves as an administrative assistant for the Associate and Assistant Deans of the Office of Student Affairs.
• Serves as co-coordinator/administrator for Navigate South in Whiddon COM to support stakeholders with troubleshooting as needed.
• Compiles requested reports available through the Navigate South as directed.
• Schedules advising and coaching sessions through Navigate South as directed.
• Assists in the coordination and supervision of after-hours events hosted by specified Whiddon COM student organizations.
• Provides administrative support to all departments within the Office of Student Affairs in managing daily office operations, including facilitating coordination with other departments, including the Offices of Medical Education, Accreditation and Planning, Health Advancement, and Educational Technologies.
• Manages calendar scheduling for all shared spaces in the current Medical Sciences Building, including coordinating and scheduling additional services provided by Educational Technologies.
• Manages intake of Whiddon COM student forms, inclusive of but not limited to Request to be Absent, Career Exploration, and Request for Student Event.
• Discusses the submission with the appropriate-level administrator.
• Responds to students in a timely and professional manner.
• Assists with OSA travel utilizing Concur if necessary.
• Assists Whiddon COM OAS with accounting duties related to student travel budget preparations as directed.
• Works with the Director of Student Records and Engagement related to the Oasis lottery scheduling platform for the M3 clerkship year.
• Schedules, assists in planning, and participates in managing the logistics of all Whiddon COM milestone events, including orientation, White Coat ceremony and reception, Honors and Awards Ceremony and breakfast, Match Day ceremony and breakfast, Academic Hooding Ceremony, Graduation, and Alpha Omega Alpha (AOA) elections and banquet.
• Serves as administrative support to the Councilor of AOA in organizing and planning biannual meetings.
• Serves as the administrative liaison to the National AOA organization, facilitating student memberships.
• Arranges committee, student, and conference meetings, including space, time, and place for the Associate and Assistant Deans, Office of Student Affairs, and Student Affairs staff.
• Coordinates the preparation, proofreading, and uploading of each student's Medical Student Performance Evaluation (MSPE) comprehensive document as part of the Residency Application packet.
• Assists the Associate and Assistant Dean, Student Affairs, in preparing memorandums, letters, announcements, reports, and policies and procedures using a personal computer and appropriate software.
• Prepares, disseminates, and compiles each section of the annual report as directed by the Dean of the Whiddon COM office.
• Maintains accurate and up-to-date records, including departmental correspondence related to Whiddon COM functions, MSPE files, and University activity waivers.
• Corresponds with all basic science and healthcare clinical departments regarding yearly student awards and faculty red sash recipients for the Whiddon COM.
• Provides administrative support related to the Director of Student Records and Engagement, Whiddon COM, in scheduling the Student Performance and Evaluations Committee meetings.
• Manages and sorts Whiddon COM OSA department emails by forwarding to the appropriate party or parties as needed.
• Manages mail, phone, and in-person queries for the Associate and Assistant Dean, Student Affairs, and assists all Whiddon COM students with referrals to other COM and University offices.
• Assists in the coordination and supervision of after-hours events hosted by specified Whiddon COM student organizations.
• Professionally interacts with all staff and students via in-person, telephone, and email correspondence.
• Plans, initiates, and carries to completion administrative activities.
• Regular and prompt attendance.
• Ability to work schedule as defined and overtime as required.
• Related duties as required.

Posting Information Number of Vacancies1Position End Date (if temporary)Job Open Date01/22/2026Job Close DateOpen Until FilledYesSpecial Instructions to ApplicantsWorking DaysMonday - FridayWorking Hours8:00 a.m. - 5:00 p.m.Job LocationMain CampusFull-time or Part-TimeFull TimeRegular or TemporaryRegular

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Are you at least 18 years of age?
   • Yes
   • No
2. * Do you have a legal right to work in the United States?
   • Yes
   • No
3. * The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
   • Yes
   • No
4. * What is the highest level of education you have completed?
   • Less than High School
   • High School Diploma or equivalent
   • Associates Degree
   • Bachelors Degree (or will obtain within 6 months)
   • Masters Degree (or will obtain within 6 months)
   • Terminal Degree (or will obtain within 6 months)
5. * How many years of related experience do you have?
   • Less than 1 year
   • Between 1 - 3 years
   • Between 3 - 5 years
   • Between 5 - 7 years
   • More than 7 years
6. * How did you hear about this position?
   • USA website
   • LinkedIn
   • Zip Recruiter
   • Indeed
   • HigherEd Jobs
   • Alabama Career Center / Alabama Works
   • Facebook
   • Word of mouth
   • Other

Applicant Documents

Required Documents

Optional Documents

1. Resume
2. Cover Letter

The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.

EO Employer minorities/females/veterans/disabilities/sexual orientation/gender identity.

Annual Security and Fire Safety Report
The University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at: http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.

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