University of Georgia
Athens, Georgia, United States
(on-site)
Posted
20 hours ago
Job Function
Education
Description
Posting DetailsPosting Number
S14879P
Working Title
Operations Support Manager
Department
FMD-Engineering-Admin
About the University of Georgia
Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
About the College/Unit/Department
The UGA Facilities Management Division is the largest of 7 divisions reporting to the Vice President for Finance and Administration. The exceptional staff of over 800 personnel manage, operate, and maintain campus landscapes, buildings, and infrastructure to promote the long-term sustainability of the University of Georgia.
College/Unit/Department website
fmd.uga.edu
Posting Type
Internal (PEP)
Retirement Plan
TRS or ORP
Employment Type
Employee
Benefits Eligibility
Benefits Eligible
Full/Part time
Full Time
Work Schedule
Additional Schedule Information
Monday-Friday, 8:00 AM-5:00 PM
No on call rotation
Some night and/or weekend work may be needed to meet the needs of the department.
Advertised Salary
$55,000-$65,000
Posting Date
03/17/2026
Open until filled
Yes
Closing Date
Proposed Starting Date
05/01/2026
Special Instructions to Applicants
Must be a current UGA Employee to be considered
Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of your appointment, and maintain eligibility without sponsorship throughout your appointment
Location of Vacancy
Athens Area
EEO Policy Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Position Information
Classification Title
Business Services Pro II
FLSA
Exempt
FTE
1.00
Minimum Qualifications
Bachelor's degree in a related field or equivalent and 2 years of professional experience
Preferred Qualifications
- 2-3 years' experience in UGA Financial and Human Resources policy and procedures
- 2-3 years' experience in advanced administrative support
- 3-5 years' experience in accounting and accounts payable administration
Position Summary
The Maintenance Planning Group is a complex organization comprised of three departments and is responsible for planning and design of campus infrastructure. This position provides departmental leadership with administrative, fiscal and human resource support. Administratively, this position will assist with work order, purchasing, travel, and inventory management. Fiscal responsibilities will include departmental budget monitoring/review, reporting and reconciliation as well as vendor payment administration. This position will serve as departmental liaison for human relations needs including position management and recruitment. This position assists departmental staff with employment-related questions.
Knowledge, Skills, Abilities and/or Competencies
- Knowledge of UGA accounts payable, procurement, and budget policies and procedures to effectively manage and oversee department's financial transactions
- Knowledge of UGA HR policy and procedures to effectively manage departmental human resources actions to include recruiting, hiring, termination, discipline, etc.
- Knowledge of the AiM work order system
- Possess thorough knowledge of Microsoft Office applications (Word, Access, Excel, Outlook, PowerPoint, Etc.)
- Ability to learn new automation systems and applications.
- Possess excellent organizational skills and the ability to multi-task.
- Ability to use discretion with confidential information
- Ability to work effectively with senior executives, administrators, and/or faculty.
- Extensive knowledge and experience with invoicing, purchase orders and contracts.
Physical Demands
- Sit at the computer for up to 8 hours per day.
- Stand, walk, climb, stoop, bend and squat
Is driving a responsibility of this position?
Yes
Is this a Position of Trust?
Yes
Does this position have operation, access, or control of financial resources?
Yes
Does this position require a P-Card?
Yes
Is having a P-Card an essential function of this position?
Yes
Does this position have direct interaction or care of children under the age of 18 or direct patient care?
No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)
Yes
Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.
Duties/Responsibilities
Duties/Responsibilities
Administrative Support
• Serve as departmental administrator for AiM work Manager system. Inputs departmental transactional information in AiM. Monitors submitted WO's and distributes to shops for completion.
• Serve as departmental administrator for departmental purchases through the UGAMart system. Negotiate and resolve proposal and invoicing conflicts at all customer/contractor levels.
• Act as departmental travel specialist. Remain current of UGA / BOR travel policies. Provide support in preparing travel authorizations/reimbursements for departmental staff
• Communicate approved policies and procedures, along with policy and procedure changes to staff
• Manage annual inventory process of equipment, tools, etc. for department.
Percentage of time
35
Duties/Responsibilities
Fiscal Management
• Utilize various reporting tools to monitor departmental budget and monthly financial reviews for all fund types assigned to the department, including state allocations and departmental sales and services. Reconcile and correct transactions needed on G/L and AiM.
• Ability to prepare UGA general ledger adjustments via A/P vouchers and GL Journals.
• Administer departmental payment requisition process.
• Review and/or approve departmental purchases and charges through FMD Warehouse system. Monitor activity, report inconsistencies to management and resolve as needed.
• Manage departmental P-card program and hold a purchasing card.
• Prepare reports for departmental review. Assist FMD leadership with departmental financial reporting as needed.
• Assist with continuous review of service center financial structure.
Percentage of time
30
Duties/Responsibilities
Human Resources Coordination
• Monitor departmental vacancies and hiring. Initiate HR actions in UGA Jobs related to job postings, requests to fill, job description changes, reports to updates, and other position management changes, etc. Prepare all hiring packets accurately and submit to FMD HR.
• Communicate separation requests with FMD HR office in a timely and accurate manner.
• Review payroll approvals and exceptions in OneUSG Connect and assist supervisors with resolving/approving prior to payroll deadlines.
• Serve as departmental T&L approver (backup to supervisors).
Percentage of time
25
Duties/Responsibilities
Other duties
• Assist Maintenance Planning and Design Group employees with benefits and payroll questions
• Other duties as assigned by Senior Director
Percentage of time
10
Contact Information
Recruitment Contact
Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name
Brett Ganas
Recruitment Contact Email
wbganas@uga.edu
Recruitment Contact Phone
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * Are you a current employee of the University of Georgia?
- No Response
- No
- Yes
- * Do you have 2-3 years experience in UGA Financial and Human Resources policy and procedures? Please explain.
(Open Ended Question) - * Do you have 2-3 years' experience in advanced administrative support? Please explain.
(Open Ended Question) - * Do you have 3-5 years' experience in accounting and accounts payable administration? Please explain
(Open Ended Question) - * Do you have a valid Georgia driver's license?
- Yes
- No
Applicant Documents
Required Documents
- Resume/CV
- Cover Letter
Job ID: 82985414