Hutch Auto Group is a family-owned, hometown dealership group serving eastern Kentucky with a commitment to exceptional customer service, strong relationships, and a positive workplace culture. As we continue to grow and expand across three rooftops, we are focused on building a stronger, more unified organization while maintaining the values that have made us who we are.
We believe in investing in our employees, developing talent from within, and creating opportunities for professional growth as our company continues to expand.
Position Summary
The Group Controller serves as the primary accounting and financial leader for Hutch Auto Group, overseeing accounting operations, financial reporting, cash management, and internal controls across all three rooftops: Chevy GMC, Ford, and CDJR.
This position will lead the transition from three independently operated, store-level accounting departments to one centralized and standardized accounting structure. The organizational structure will consist of one Group Controller, one Office Manager, and dedicated personnel responsible for Accounts Payable, Accounts Receivable, and Title Administration, with supporting accounting and warranty functions.
The Group Controller is responsible for ensuring the accuracy, consistency, and timeliness of financial reporting across all locations. This individual will identify and correct existing accounting inconsistencies, improve processes related to journal entries, warranty administration, and expense allocations, and establish standardized accounting procedures that are consistently followed throughout the organization.
The ideal candidate will have demonstrated experience managing centralized accounting operations for a multi-rooftop automotive dealership group and the leadership ability to build an efficient, accountable, and growth-oriented accounting department.
Essential Duties and Responsibilities
1. Group Accounting & Financial Oversight
Serve as the primary accounting and financial authority across all three dealerships: Chevy GMC, Ford, and CDJR.
Establish and maintain standardized accounting procedures, journal usage, chart of accounts, and DMS configurations across the group.
Ensure consistency and accuracy in financial transactions and reporting at every location.
Identify accounting discrepancies, implement corrective measures, and maintain strong internal controls.
2. Financial Reporting & Month-End Closing
Prepare, review, and deliver complete and accurate monthly financial statements for each rooftop.
Ensure financial statements meet manufacturer reporting formats, deadlines, and requirements.
Establish and maintain a consistent month-end closing process, targeting completion by the 10th of each month across all three locations.
Review financial statements for accuracy, unusual activity, and areas requiring management attention.
Provide ownership with financial reporting, analysis, and recommendations to support business decisions.
3. Cash Management & Reconciliation
Oversee daily bank reconciliations and group cash management.
Monitor floor plan payables, curtailments, and vehicle payoff activity.
Ensure timely and accurate reconciliation of bank accounts and balance sheet accounts.
Maintain appropriate cash controls and identify discrepancies or potential financial risks.
4. Department Leadership & Supervision
Directly supervise the Office Manager, who oversees Accounts Payable, Accounts Receivable, Accounting Clerk, Title Clerk, and Warranty Administrator functions.
Establish clear responsibilities, reporting expectations, and accountability throughout the accounting department.
Monitor department performance and ensure deadlines and operational standards are consistently met.
Support employee development, cross-training, and succession planning.
Build a collaborative accounting team that can provide consistent support across all three rooftops.
5. Payroll, Commissions & Compensation
Calculate, review, and verify employee commissions, bonuses, and technician flat-rate compensation across all three locations.
Ensure compensation calculations are accurate and processed according to approved pay plans.
Work with HR and management to resolve payroll discrepancies and maintain accurate compensation records.
6. Warranty & Internal Controls
Develop and implement standardized warranty processing procedures across all rooftops.
Require verification of signed contracts and supporting documentation before warranty-related payments are processed.
Monitor and resolve aged, duplicate, or outstanding warranty receivables and transactions.
Establish consistent documentation and approval procedures to reduce financial exposure and processing errors.
7. Expense Allocation & Financial Accountability
Establish and enforce a documented, consistent process for allocating shared expenses across the three dealerships.
Ensure expenses are properly assigned to the appropriate rooftop and department.
Review shared expenses, including digital advertising, vendor services, and other group-wide costs.
Work with General Managers to maintain financial accountability and accurate store-level reporting.
8. Dealership Operations & Management Coordination
Hold General Managers accountable for submitting complete, accurate, billable, and title-ready deal jackets to accounting within established deadlines.
Work closely with dealership management to resolve accounting issues and improve operational processes.
Coordinate annual audits or financial reviews and physical inventory procedures across all three locations.
Partner with ownership and department leaders to identify opportunities for improved efficiency and financial performance.
9. Compliance & Regulatory Responsibilities
Ensure accounting practices comply with Generally Accepted Accounting Principles (GAAP).
Maintain compliance with applicable federal, state, and local financial regulations.
Oversee accurate and timely payroll tax reporting and required financial filings.
Maintain proper accounting documentation, records, and internal controls.
Coordinate with external auditors, accountants, and regulatory agencies as necessary.
10. Training, Development & Organizational Growth
Lead cross-training initiatives to ensure accounting staff can provide coverage across all three rooftops.
Develop standardized training procedures and department expectations.
Identify opportunities to develop existing employees and strengthen internal talent.
Partner with ownership on accounting department growth, employee development, and succession planning.
Required Qualifications & Experience
Prior experience managing a centralized, multi-rooftop accounting operation within an automotive dealership group is required.
Strong understanding of dealership accounting, financial statements, and manufacturer reporting requirements.
Thorough knowledge of GAAP, internal controls, and dealership accounting practices.
Experience with dealership management systems (DMS) and accounting software.
Demonstrated experience with month-end closing, bank reconciliations, cash management, and financial reporting.
Working knowledge of floor plan accounting, vehicle payoffs, warranty receivables, and dealership expense allocations.
Experience overseeing payroll, commissions, and employee compensation calculations.
Strong leadership, organizational, communication, and problem-solving skills.
Ability to manage multiple locations while maintaining consistency, accuracy, and accountability.
Leadership Expectations
The Group Controller is expected to be a hands-on leader who takes ownership of the accounting department's performance and establishes clear expectations across all three rooftops.
This individual must be comfortable identifying inefficiencies, correcting outdated practices, holding employees and management accountable, and implementing changes that support the company's continued growth.
Success in this position will be measured by the ability to create one cohesive accounting operation that delivers accurate financial reporting, consistent procedures, strong internal controls, and dependable support for dealership operations.
Growth & Advancement Philosophy
Hutch Auto Group believes in developing talent from within and providing employees with opportunities to grow alongside the company. The Group Controller will play an important role in building a knowledgeable, dependable accounting team that can support the company's continued expansion.
