Description

In this vital role within our US Human Resources team you are responsible for the successful administration of the US payroll processes, core health & welfare benefits, HRIS administration, technical project management and other related responsibilities for our approximately 120 person domestic organization. In addition to the core functions above, you will also provide expertise and support to functions such as: reporting, auditing, and data management, interfacing with our Global HR accounting and controlling groups, project support, and management of internal and external information requests relating to payroll and benefits. Participate in global HR projects impacting the US and lead domestic US projects. 

Responsibilities:

Payroll & HRIS

• Administer semi-monthly payroll for hourly, salaried, and temporary employees, including reviewing and correcting hours in the time and attendance system, entering tax and direct deposit information, and administering garnishments, tax levies, and support orders.
• Run monthly payroll reports, run calculations, finalize and assign cost centers to expenses related to benefit and payroll charges and credits and interface with Global Accounting.
• Implement and maintain payroll best practices to improve efficiency and conduct regular audits on payroll procedures and records.
• Respond to all unemployment claims in a timely manner.
• Maintain employee records and changes in payroll/HRIS systems.
• Produce scheduled and ad-hoc payroll and HR master data reports
• Collaborate with our global team on the payroll budget for the US.
• Manage employee electronic personnel files, records, and other documentation for employees, including processing new employees and all pre-employment paperwork.
• Manage the onboarding and off-boarding processes for all employees.

Benefits

• Act as the key contact for the 401(k)  plan vendors, outside auditors, financial consultants, and internal business partners.
• Process 401(k) and other health and welfare benefit payroll deductions and contributions and handle all required reporting and reconciliations including annual external 401(k) audit.
• Manage all 401(k) administration duties such as: loans, loan payoffs, roll over requests, hardship withdrawals, non-discrimination testing, audit requests, legally required notifications, yearly data collection and maintenance, and other compliance topics
• Participate in the annual review and quarterly meetings for 401(k) retirement plan as a Fiduciary.
• Maintain benefit administration records in the HRIS systems.
• Prepare various analysis, reports, and overviews related to the benefit programs.
• Process monthly billings from providers, which includes reviewing the billings for accuracy and approving payments in a timely manner, as well as resolving discrepancies with vendors.
• Formulate solutions to solve needs and issues on  benefits matters.
• Manage the tuition reimbursement program and other fringe benefit programs, such as the transit benefit
• Administer the company's disability and FMLA programs in conjunction with managed vendors
• Collaborate with the corporate finance department on the benefits budget for the US.

Project Leadership & Execution 

• As they occur Lead the full lifecycle of both domestic and the US implementation of global HR projects, such as assisting with the implementation of new HRIS modules and payroll systems , performance review systems, global POD initiatives such as new learning modules or onboarding programs. Projects could be technical or non-technical in nature.
• Drive the successful implementation, integration, and enhancement of our HR and payroll technology stack, including our Human Resources Information System (HRIS) and related platforms.
• Help define project scope, objectives, deliverables, and success metrics in collaboration with key global stakeholders while representing the unique needs of the US population.
• Develop and maintain strong working relationships with departments such as global HR, IT, Finance, and business leadership as well as vendors as applicable to ensure buy-in and successful execution.
• Provide regular, clear, and concise updates on project status, risks, and required decisions to the HR leadership team and executive sponsors

Requirements

• 5-10 years of experience in the areas of payroll and benefits administration.
• Strong Payroll and HRIS systems and administration knowledge.
• Experience in SAP Successfactors and ADP HR and payroll modules strongly preferred
• Strong written and verbal communication skills.
• Strong organizational skills and the ability to work under pressure to meet deadlines.
• Ability to maintain confidentiality.
• Ability to work independently and as part of a team.
• Good working knowledge of Google Workspace and Microsoft Office.
• Intermediate level Excel skills with the ability to analyze and audit data.

Preferred Qualifications:

• Fundamental Payroll Certification or Certified Payroll Professional
• Prior experience managing HRIS and payroll system migrations
• Advanced knowledge of ERISA and benefits.
• Ability to solve complex problems and look at existing issues in a new way
• Bachelor's degree in Business, Accounting, Human Resources, or an equivalent combination of experience in general human resources, payroll practices, benefits administration, and compliance or other related experience.

Physical Requirements and Working Conditions:

• The ability to perform the essential responsibilities of this job in our Philadelphia office on a hybrid basis
• The ability to use a computer and telephone for extended periods of time to communicate, create, and access information.
• The ability to regularly sit or stand for extended periods of time