Description
POSITION OVERVIEW
The Grant Accounting Specialist performs accounting and financial service functions for programs funded by grants or special revenue. These functions include helping with financial projections and budgets, actual-to-budget reporting, reviewing/monitoring of individual grants and transactions for compliance with private, local, state and federal fund requirements, billing and collections, journal entries, and financial grant reporting including preparation of reports for granting authorities. In this role, the Grant Accounting Specialist will steward relationships to work closely with grants, programs, and finance to provide full-cycle procurement and contract support, grants support and training to staff, ensuring the highest quality implementation and compliance with grant policies and requirements. Additionally, the Grant Accounting Specialist may be required to act as a proxy to the Grants Manager.
All employees and volunteers are expected to be sensitive to our clients’ cultural and socioeconomic characteristics, reflect Sunbeam Family Services core values and to always perform at Sunbeam’s standards of excellence.
ESSENTIAL FUNCTIONS
Prepares monthly grant reconciliations and related projections, monitoring budget and spending and reporting to the Grants Manager.
Prepares monthly reimbursable award invoicing, while monitoring adherence to budget, spending trends, fiscal compliance and auditing for expenditure allowability.
Attends ongoing training to maintain current and accurate knowledge in order to ensure compliance with federal regulations and best practice.
Assist in identification, development, implementation, and maintenance of grant policies, practices, and guidelines.
Coordinates and implements internal process improvements, while establishing strategic objectives to develop and enhance grants administration activities internally.
Contributes to program and grant related meetings and collaborations, both internally and externally, with clear and concise fiscal reporting.
Develop and maintain effective relationships with program staff, external partnerships, grant agencies, and external auditors.
Maintain complete grant files electronically for current operations and future monitoring.
Assist accounting department with month-end closing, financial statement preparation, year-end reconciliations, and annual agency audit.
Responsible for ensuring that Sunbeam’s procurement practices follow all applicable donor and organizational policies and continuously improving processes and policies to adapt to changing business needs. Responsibilities will include weekly review and conversion of submitted expenses for accounts payable purposes.
Develop and maintain a strong understanding of Sunbeam’s operational and programmatic activities and interdependencies of supporting and collaborating with other internal administrative departments.
Monitor payroll allocations monthly. Responsibilities will include ensuring consistency among like positions, and ensure the accuracy of employee locations, grant, and percentage allocations across multiple funding sources, and adherence to Uniform Guidance.
Serve as the designated Uniform Guidance resource for the organization. Responsibilities will include training new hires and performing research as necessary to determine if expenditure is allowable, direct cost vs. indirect cost, and how the expenditure should be allocated.
Maintain database of organization contracts and ensure that files are saved to the network in an organized manner to facilitate easy retrieval.
Responsible for entering annual budget within the accounting software. Perform other appropriate and related responsibilities as assigned.
Requirements
JOB QUALIFICATIONS
Minimally Required
Preferred
Education
Associate’s degree
Associate’s or Bachelor’s Degree in Accounting or Grants Management
Experience
1-2 years related Accounting and/or Grant experience
1-2 years of Procurement and/or Purchasing experience
2-3 years Grants Accounting experience
2-3 years Non-Profit Accounting experience
