Description

The Fiscal Specialist is responsible for assisting the Executive Director of Finance in maintaining, monitoring, and reporting of statistical data; communicating with and providing customer service to staff and outside agencies or vendors to meet district needs; preparing and processing a variety of documents, orders, etc.; processing a variety of district, state, or federal documents and reports; and inputting of data into computer. Assist the directors with day-to-day operations of the Fiscal department. 

Essential Functions:
Function as a team player, a positive motivator of colleagues and staff, and be self-motivated.
Assist with ongoing maintenance of Skyward/Qmlativ Fiscal System that stores financial data that allows the district to use the data for record keeping, reporting, payroll, budgeting, etc.
Explain documents and requirements and answer procedural inquiries
Assist Child Nutrition department with annual application processing and monthly claiming of meals served
Perform data entry, word processing, spreadsheet, and database functions
Create, maintain, and retrieve information from Skyward/Qmlativ and other databases
Assist with creating and maintaining department forms and webpages
Create and maintain a variety of files (computer and hard copy, including confidential files) to ensure accurate, up-to-date information is available
Prepare and process various district documents including correspondence, memos, reports, etc. to provide information to the Executive Director of Finance
Assist in preparing and processing various district documents to meet district, state, and/or federal regulations
Assist with various fiscal projects
Responsible for Accounts Payable and Purchasing
Responsible for District ASB account supervision
Input various data into computer systems to meet district, state, and federal regulations
Attend and/or assist in scheduling meetings and trainings as required
Provide support for Fiscal & Child Nutrition departments
Perform related duties as assigned

Requirements

Essential Skills and Requirements:

Knowledge of advanced accounting principles
Knowledge of proper accounting rules, regulations, and processes
Knowledge of proper English grammar, spelling, and usage in both oral and written communication
Skills in interpersonal relations and proactive problem-solving
Skills in establishing systems that are efficient, effective and customer oriented.
Skills in team building
Demonstrate effective communications skills, both oral and written, including public speaking
Ability to analyze, problem-solve and create effective action plans/response
Ability to independently prioritize and appropriately manage multiple time sensitive tasks 
Knowledge of effective office operations and procedures, and alpha-numeric filing systems, district account codes, policies, and procedures, and state and federal policies and procedures
Knowledge of basic accounting principles and budget, financial, and statistical record keeping
Working knowledge of district-adopted software including Microsoft Office Suite, Skyward/Qmlativ, and PowerSchool
Ability to operate a variety of office machines
Ability to read and interpret specific rules and laws and apply them with good judgment in a variety of procedural situations
Ability to handle confidential matters and information in a professional manner
Ability to work in an atmosphere where interruptions occur frequently, and priorities are often modified using a high degree of flexibility
Ability to maintain high standards of professionalism and diplomacy in dealing with the public and district staff
Ability to establish cooperative working relationships with district staff to enhance the completion of assigned tasks
Ability to communicate effectively with staff and the public
Ability to organize, set priorities, meet deadlines, attend to detail, follow through on a variety of assigned tasks
Ability to understand and complete oral and written instructions
Ability to compose, edit, and format documents using different software programs
Ability and willingness to upgrade skills to maintain the highest level of efficiency and high quality work
Ability to type/keyboard accurately at a minimum of 45 words per minute
Ability to be self-motivated and to work unsupervised on tasks assigned
Special Requirements:

High school diploma or equivalent
3 years of progressively-responsible experience or an equivalent combination of education and experience 
Proficiency using PC computer and experience with current Microsoft Office software
Valid Washington State driver’s license or evidence of mobility
Successful Washington State Patrol and Federal Bureau of Investigation Fingerprint Clearance
I-9 Employment Eligibility in compliance with the Immigrations Reform and Control Act
HIV/HBV Training (obtain within 30 days of hire date – district provided)
Completion of mandatory Safe Schools Trainings.