Description

• Prepare/review journals and ledgers for Township transactions to reflect the accounts and their purposes. 
• Process/review bi-weekly payroll ensuring that deadlines and compliance standards are met, appropriate procedures are followed, and various summaries and analyses are prepared as required. 
• Processes/reviews accounts payable by receiving approved invoices, checking the accuracy of the account number and the amount, communicating discrepancies to individual Department Heads, and entering information into the computer.
• Prepares accounts payable reports for expenditures for Township Board approval and prepares check run after approval at the Board meeting. Works closely with the Township Treasurer to pay out taxes to the units and refund duplicate payments and overpayments. 
• Maintains binders on all check run reports, and numerically sequential check copies for audit purposes.
• Clears cashed checks and runs reports on outstanding checks for reconciliation of general ledger checking accounts for all funds. 
• Contacts vendors to investigate discrepancies and provide information in non-routine situations. Provides vendors with appropriate documentation to resolve issues as needed.
• Maintains Board approved contracts, ensuring payments comply with the contract guidelines.
• Maintains contract and other agreements (hard copy and electronic) for accounting and management use. Notifies Department Heads of contract compliance issues and expiring contracts. 
• Handles escalated customer concerns and answers telephone.
• Review payments made to individuals that are reportable as 1099 income. Review 1099s and 1096 form and submits to the I.R.S. and the State of Michigan at calendar year-end.
• Oversee status of employees’ and retirees’ medical benefits.
• Review monthly reports for employees’ 457, defined benefit, defined contribution and/or health contribution savings accounts.
• Manage/oversee accounts receivable records, prepares invoices based upon authorized requests, and follows up on delinquent accounts including utility billing.
• Manage/oversee accurate inventory of township assets including acquisitions and disposals.
• Treats customers with professionalism and courtesy.
• Supports the annual budgeting process with the Finance Director, Township Board, and Department Heads. Assists in budget data collection and forecasting. Research account records for historical financial data.
• Assists in the development of water and sewer rates, compiling financial information, and developing spreadsheets to facilitate the automatic calculation of rates based on changing variables.
• Performs reconciliation of monthly budget to actual reports; analyzes variances and recommends quarterly budget amendments as necessary.
• Review W-2s, W-3, and 941s.
• Prepares annual worker’s compensation audit.
• Prepares monthly bank reconciliations for all township bank accounts.
• Monitors State and Federal grants to ensure compliance, reporting, and accounting.
• Completes month-end and year-end financial activities including the review of inventory record variances and assists with the annual audit including preparation of schedules, spreadsheets, account analysis, and information summary.
• May work closely with the Finance Director, Clerk or Treasurer to advise in support of finance and treasury-related tasks.
• Attends and presents in various meetings as requested, occasional attendance of Board of Trustees meetings when required.
• Performs other related duties as assigned. 

Requirements

Knowledge, Skills, Abilities, and Minimum Qualifications:

The requirements listed below are representative of the knowledge, skills, abilities and minimum qualifications necessary to perform the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the job.

• Bachelor’s degree in accounting, finance, or related field.
• Five or more years of experience in accounting, finance, or similar field. Previous experience in a municipal setting preferred.
• CPA, CPFO, CGFM, or equivalent designation preferred. Or, ability to obtain designation or equivalent within 2 years of hire date.
• Thorough knowledge of accounting best practices, procedures, methods, and techniques.
• Knowledge of local, State and Federal statues, ordinances, regulations and procedural requirements pertaining to municipal accounting.
• Skill in the use of general office equipment, computer systems and related software.
• Skill in maintaining accurate and comprehensive records, accounts and other public documents.