Description

Business Clerk Intern

Wilson School District is seeking an energetic, detail-oriented Student Intern to support our Business Department. This is a great opportunity to gain hands-on experience in school finance and public sector accounting while working with experienced professionals.

This part-time internship offers a competitive hourly rate of $18.50 and follows a 6-month schedule. Ideal for candidates pursuing a degree in accounting, finance, business, or a related field.

JOB SUMMARY

Wilson Elementary School District #7 is seeking an organized and detail oriented Business Clerk Intern to support the stabilization and standardization of Business Office operations. This paid, part time, one year student internship is designed for students interested in business operations, accounting, or finance who want hands on experience supporting internal controls, documentation, and audit readiness in a public school district environment.

This role focuses on record retention, office organization, SOP development, and tool creation, and provides backup support to the Business Support Intern.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Business Office Organization and Record Retention
• SOP, Automation, and Process Development
• Template and Tool Development
• Cash Reconciliation Documentation and Controls
• Backup and Administrative Support

Assist with:

• Business Office Organization and Record Retention
• Organize physical and electronic business office records
• Maintain record retention practices in accordance with USFR requirements
• Assist with organizing capital asset and stewardship documentation
• Support audit readiness by maintaining complete and accessible files
• SOP and Process Development
• Assist in documenting standardized operating procedures for business office functions
• Develop step by step workflow documentation for purchasing, accounts payable, payroll support, and cash reconciliation
• Ensure procedures reflect District policies and financial oversight requirements
• Template and Tool Development
• Develop checklists, templates, and tracking tools aligned with SOPs
• Create file naming conventions and documentation standards
• Maintain logs for quotes, approvals, and reconciliation completion
• Cash Reconciliation Documentation and Controls
• Maintain organized files for monthly bank reconciliations and supporting documentation
• Track completion of monthly reconciliations and required approvals
• Maintain reconciliation checklists and supporting tools
• Provide documentation support during audits and monitoring reviews
• Backup and Administrative Support
• Provide backup support to the Business Office Support Intern as needed
• Assist with clerical and administrative tasks during high volume periods
• Support preparation for audits, reviews, and oversight visits

MINIMUM REQUIREMENTS:

• Must be currently enrolled in an accredited Accounting or Finance degree program

• Enrollment must be maintained throughout the internship

• Must be a U.S. citizen

• Must be able to obtain an IVP Fingerprint Clearance Card

• Strong attention to detail and willingness to learn

WHAT YOU'LL GAIN:

• Hands on experience in public education finance
• Exposure to school district accounting operations and compliance
• Mentorship from an experienced business office team
• Opportunity to be considered for a longer term or permanent role with the District

About Wilson School District

At Wilson School District, we believe that education should be shaped by a sense of purpose. We are dedicated to the total personal development of each student in our district. We believe that the ultimate goal in education should be to prepare a stable, yet adaptive student for a world of rapid change. Our instruction will maintain flexibility in adapting to this ever-changing society. Working together with parents and community, we will strive to develop each student's intellectual, physical, moral, emotional, aesthetic, creative, and social growth so that the student may become a useful and responsible member of home, community, and society while leading a personally rewarding life.

Every member of our Wilson family-from our top leadership team to our bus drivers, our nutrition team to our CNAs, and our teachers to our technology gurus-is shaping the lives of our students every day. It's not just our work; it is our passion!

We are a Pre-K through 8th grade school district in Phoenix, Arizona, established as the seventh school district organized in Maricopa County in 1879 and named for Mr. W. J. Wilson, a school board member. The district name was changed in the mid-1930's to Hawkins School. From Wilson to Hawkins to Ward to Skiff, the District was bought by Phoenix Sky Harbor International Airport and relocated to its current location in the early 1980's and named Wilson Primary and Wilson Elementary, opening on Martin Luther King Day in 1985. The district boundaries cover an area from Roosevelt Street to the north; the Salt River to the south; 40 th Street to the east; and, 16 th Street to the west.

WHAT YOU'LL LOVE ABOUT US:

• Our two-school community offers a close-knit feel.
• We offer job-embedded professional development as well as a variety of career pathways.
• We have an exciting STEM program with amazing community partners.

There's always something to do or see in the Phoenix area. Whether you enjoy watching sports, touring a museum, or hiking and playing outdoors, you'll find plenty of enjoyable activities to keep you busy.

NOTICES

The statements in this job description describe the essential function and requirements as assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. Job descriptions are subject to change. Employees must be able to pass a pre-employment drug test and extensive fingerprint and background check. Discrimination against an otherwise qualified individual with a disability or any individual by reason of race, color, religion, sex, sexual orientation, gender identity gender expression, age, or national origin is prohibited. Efforts will be made in recruitment and employment to ensure equal opportunity in employment for all qualified persons. WSD is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Alex Dumas, Human Resources Director, at (602) 681-2204 at least 3 days in advance.

PHYSICAL DEMANDS & WORK ENVIRONMENT:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes walk and sit. The employee must use hands, arms and fingers to input data, handle, feel or reach; employee may occasionally push or lift up to 50 lbs. such as boxes, supplies, etc. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus, close vision, distance vision, color vision, peripheral vision and depth perception.

The noise level in the work environment is moderate to loud and can vary in temperature. The nature of this position is fast-paced and may occasionally be thought of as stressful. Through interaction with the public and other district employees, the employee may encounter different scents.