Description

JOB DESCRIPTION

Chubb is seeking an Events Associate to join the North America (NA) Marketing & Communication Events team. In this role, you will support lead event planners with all aspects of pre-event preparation and on-site event execution. You will serve as the primary backup for the corporate ticketing process, event registration platform, and provide departmental administrative duties, invoicing and financial support as needed. The ideal candidate will possess strong business operations skills, experience with corporate ticketing and event registration systems, and exceptional attention to detail.

This position reports to the Director, Events - NA Marketing & Communication.

This is a hybrid-remote position with a periodic need for workdays within the Whitehouse Station, NJ office. Travel to plan and support events within North America is necessary.

Responsibilities:

• Aid event leads in the full life-cycle of assigned events throughout the year
• Assist with creating presentation materials and other data-driven deliverables
• Support the team in tracking project timelines, deliverables and administrative tasks to meet deadlines
• Manage overall North America event calendar and coordinate monthly updates with all divisions
• Draft and distribute meeting notes, action items and reminders to internal and external constituents
• Primary liaison with internal business operations groups such as legal, procurement, finance and IT to support NA Events team needs (contract review, upkeep of technology equipment, IT policy)
• Process invoices, track expenses and assist with departmental financial tasks to ensure accurate and timely payments when needed
• Serve as primary backup support for Event Registration (Swoogo) and Corporate Ticketing (TicketManager), ensuring seamless functionality and user assistance
• Assist with logistics, vendor coordination, and on-site operations (transportation, hotel rooming lists, food and beverage liaising) during events
• Prepare and distribute event materials, such as attendee lists, agendas and registration confirmations
• Provide on-site support for meetings and industry events
• Manage the organization, inventory and shipping of NA Events team supplies
• Work with internal groups to produce necessary creative and production elements

QUALIFICATIONS

• Bachelor's degree required
• 2+ years of experience in an administrative, hospitality or event planning role
• Proficiency and ability to learn third-party software as needed (TicketMaster, TicketManager, Swoogo)
• Budgeting experience a plus
• Proficiency with Microsoft Word, Excel, PowerPoint and Outlook
• Must be accessible on nights and weekends when covering for the Corporate Ticket Specialist
• Ability to travel 30%; Nights, weekends and extended days as needed
• Excellent oral and written communication skills
• Strong project management skills with the ability to manage multiple projects simultaneously
• Analytical skills with a high degree of attention to detail
• Capable of prioritizing projects and taking initiative when necessary
• Can foster a collaborative working environment and build trust with others
• Resourceful, continuously helping the team adapt to the latest technology and collaboration tools
• Takes ownership and responsibility for tasks and sees them through with a high-performance mindset

The pay range for the role is $62,700-$91,300. The specific offer will depend on an applicant's skills and other factors. This role may also be eligible to participate in a discretionary annual incentive program. Chubb offers a comprehensive benefits package, more details on which can be found on our careers website. The disclosed pay range estimate may be adjusted for the applicable geographic differential for the location in which the position is filled.

ABOUT US

Chubb is a world leader in insurance. With operations in 54 countries, Chubb provides commercial and personal property and casualty insurance, personal accident and supplemental health insurance, reinsurance, and life insurance to a diverse group of clients. The company is distinguished by its extensive product and service offerings, broad distribution capabilities, exceptional financial strength, underwriting excellence, superior claims handling expertise and local operations globally.

At Chubb, we are committed to equal employment opportunity and compliance with all laws and regulations pertaining to it. Our policy is to provide employment, training, compensation, promotion, and other conditions or opportunities of employment, without regard to race, color, religious creed, sex, gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, mental and physical disability, medical condition, genetic information, military and veteran status, age, and pregnancy or any other characteristic protected by law. Performance and qualifications are the only basis upon which we hire, assign, promote, compensate, develop and retain employees. Chubb prohibits all unlawful discrimination, harassment and retaliation against any individual who reports discrimination or harassment.