Description

External Retirement Plan TRS or ORP Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information
8:00am-5:00pm; Must be willing and able to work evenings and weekends, as necessary.
Advertised Salary $80,000+ commensurate qualifications and experience Posting Date 11/19/2025 Open until filled Yes Closing Date Proposed Starting Date 01/01/2026 Special Instructions to Applicants

• This position is structured as a permanent position within the Division of Development & Alumni Relations. We are unable to sponsor a work visa for this position.

Location of Vacancy Athens Area EEO Policy Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title Contract Administrator Pro III FLSA Exempt FTE 1.00 Minimum Qualifications
Bachelor's degree in a related field or equivalent and 5 years of professional experience
Preferred Qualifications

• At least three years of progressively responsible experience in fund administration, development, finance, or a related field.
• Development or fundraising experience is beneficial, particularly in financial aid or scholarships.
• Financial or accounting experience is beneficial, particularly in fund management or reconciliation.
• Demonstrated experience drafting, reviewing, or analyzing contracts or fund agreements, with strong attention to accuracy and compliance.

Position Summary
Reporting to the Director of UGA Foundation Gift Agreements, the Associate Director provides leadership and oversight for fund agreement operations, with particular emphasis on scholarship administration and matching fund initiatives, ensuring the sustained impact of donor resources to expand access and promote student success. Serving as a strategic partner and trusted resource to development officers, this position works collaboratively with the Division of Development & Alumni Relations (DAR), UGA Foundation (UGAF) Financial Accounting, UGAF Gift Accounting, the Vice President for Instruction, and the Office of Student Financial Aid (OSFA). Responsibilities include reviewing and drafting fund agreements, monitoring pledge completion, confirming matching eligibility, reconciling funds, and ensuring timely spending allocations for student awards.

The Associate Director will serve as a key liaison during matching initiatives, working collaboratively across units to guide donor preferences to align with institutional priorities. This position also supports the Gift Agreement team by providing drafting and review assistance, preparing reports and analytics, and advising development officers on fund agreement policies, procedures, and best practices.

This position will regularly interact with senior administrators across the University, including colleagues in Development, Academic Affairs, and Legal Affairs. The incumbent is expected to demonstrate sound judgment, professionalism, discretion, and a high degree of initiative. Strong analytical, organizational, and communication skills are essential, as is the ability to manage complex financial and donor-related information with accuracy and confidentiality.
Knowledge, Skills, Abilities and/or Competencies

• Strong interpersonal, collaborative, and project management skills
• Excellent verbal and non-verbal communication skills
• Demonstrated superior customer service skills
• Proficiency in Microsoft Excel
• Ability to organize, prioritize, and successfully meet deadlines
• High standard of professionalism and adherence with confidentiality
• Strong management skills and ability to work with a team
• Ability to adapt to new technology
• Be detail-oriented and have strong analytical skills
• Be able to foster and maintain sound working relationships by interacting collaboratively with all internal and external constituencies

Additional Division Expectations:

• Through open, honest, and respectful communication, all staff, supervisors, and colleagues of the Division of Development & Alumni Relations are expected to interact with fairness, compassion, and decency. All employees will be held accountable for meeting the expectation of promoting a stable, productive, and healthy work environment.
• Adherence to CASE standards and commonly accepted industry standards relating to fundraising reporting are expected of all fundraisers. All fundraisers will be held accountable for meeting this expectation.

Physical Demands

• Work in a standard office environment
• Travel in and out of state, if necessary
• Work nights and weekends as necessary
• Work using electronic mail, telephone, face-to-face discussions, paper form correspondence
• Communicate effectively in writing, speaking, and listening
• Organize and establish priorities; Remember detail; multi-task
• Lift and/or move up to 10 pounds
• Walk, stand, stoop, lift, kneel, climb

Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities
Scholarship Fund Administration

• Oversee the lifecycle of matching programs, analyze commitments to ensure match eligibility, compliance of gift agreement criteria, and appropriate pledge commitments.
• Maintain complete and accurate financial and administrative records by tagging revenue with appropriate matching details, updating UGAF tracking methods, and reconciling matching programs to confirm funds are properly allocated and accounted for.
• Coordinate closely with Financial Accounting and OSFA to determine scholarship spending allocations, provide data for recipient awarding (e.g., Georgia Commitment Scholarship reports), and monitor ongoing and historical matching activity to ensure donor commitments are fulfilled.
• Manage exceptions and adjustments by drafting addendums for fund agreement changes, addressing unfulfilled donor matches, and facilitating the proper closure, transfer, or withdrawal of funds in collaboration with UGAF teams, Donor Relations, and OSFA.

Percentage of time 35 Duties/Responsibilities
Communication & Collaboration

• Collaborate with DAR leadership to establish and maintain clear, consistent criteria for matching initiatives that align institutional priorities with fundraising strategies.
• Serve as a resource for development officers, providing expert guidance on scholarship criteria, donor engagement strategies, and matching policies which applicable.
• Collaborate across departments, including Financial Accounting, Development, and OSFA, to resolve issues related to spending allocations, award structures, and fund management.
• Support donor and student outcomes by addressing missed pledge payments, managing special donor requests, and coordinating with leadership to sustain scholarships when matches are unfulfilled.

Percentage of time 25 Duties/Responsibilities
Fund Agreement Drafting and Review

• Provide gift agreement drafting and review support to ensure the timely processing and accuracy of all fund agreement requests.
• Conduct regular, detailed reviews of fund agreement drafts, with particular attention to matching and scholarship funds, and deliver draft agreements to development officers for donor engagement and execution.
• Collaborate closely with UGAF Legal to resolve complex or ambiguous language, ensuring all fund agreements align with institutional policy, donor intent, and legal standards.
• Provide guidance to development officers and other colleagues related to fund agreement policies, procedures, and best practices.

Percentage of time 25 Duties/Responsibilities
Reporting & Projects

• Support reporting and analytics requests by providing data for matching initiatives and programs, ensuring accurate results for timely decision-making.
• Assist with reconciliation and data integrity projects, identifying and resolving discrepancies to maintain accurate records across multiple financial and donor systems.
• Monitor the completion of unsigned fund agreements.
• Contribute to evolving departmental priorities to enhance services provided by the Gift Agreement Team.

Percentage of time 15

Contact Information

Recruitment Contact

Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name Development & Alumni Relations' Office of Talent Management Recruitment Contact Email dartalent@uga.edu Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this job opportunity in the Division of Development and Alumni Relations (DAR)?
   • Chronicle of Higher Education
   • DAR Careers Page
   • Handshake
   • Insight Into Academia
   • Inside Higher Ed
   • LinkedIn
   • UGAJobs (UGA's job board)
   • Other (Please provide name of source)

Applicant Documents

Required Documents

1. Resume/CV
2. Cover Letter

Optional Documents